EVENTS POLICY

The Small Town Social®

Monthly Socials

These ladies-only events are FREE once per month but require sign-up via email. Please visit our event listings for updates and to sign up. Event capacity ranges based on the venue but is typically capped at 20-35 women per event. Updates are posted on the event listings page once a social reaches capacity. Sign-up is required to attend free monthly socials. If you can no longer attend an event you registered for, please contact hello@thesmalltownsocial.com as soon as possible.

Workshops and Conferences

Workshops and conferences, like GLOWCON, require pre-registration and payment in-full in order to attend. Tickets for paid events are non-refundable and non-transferrable for planning purposes. You are not allowed to sell or give your ticket away to another person in your absence. If you can no longer attend an event you registered for, please contact hello@thesmalltownsocial.com as soon as possible to let us know.

No Show Policy

The Small Town Social® relies on sign-ups for our free and paid events, which helps us to best plan for our programs and accommodate both our guests and venues to the best of our ability. We take sign-ups seriously. Therefore, we operate on a three-strike policy: If you sign up for an event and don’t show up three consecutive times, without notifying hello@thesmalltownsocial.com in advance, then you will not be allowed to register for future events. If you can no longer attend an event you signed up for, please contact hello@thesmalltownsocial.com as soon as possible.

No Soliciting

The Small Town Social is for women from all walks of life and, because of that, our mission is to remain politically unbiased as a business entity to preserve the integrity of the group. If your business or project comes up naturally in one-on-one discussions during our events, that's fine (our work and passions usually do!) but, we do not allow petitioning, signature requests, passing out flyers, soliciting, advertising, poaching, or recruiting of our guests in any fashion.

Refund Policy

Refunds for paid events are not available as we need to purchase materials and products, and confirm meals and seating with the venue in which an event is being held well in advance of it taking place so please be sure of YOUR financial situation and YOUR schedule prior to purchase. If you can no longer attend an event you registered for, please contact hello@thesmalltownsocial.com as soon as possible. Tickets for paid events that you are no longer able to attend are non-refundable and non-transferrable for planning purposes.

If you have any questions or concerns, or if there is anything we can do to make your experience a more pleasant one, please email Elisabeth at hello@thesmalltownsocial.com. For more information, please reference our Terms and Conditions.

Program Cancellation Policy

In the event that a program is canceled, The Small Town Social® will contact registrants who provided a phone number or e-mail at the time of registration. There also will be a notice on the website announcing the cancellation. If you have registered for a program that has been canceled, you may elect to receive a full refund or choose to use your registration fee as a credit toward a future program. Registration fees will be refunded within 30 business days after a program has been canceled.

Disclaimer

The Small Town Social’s Site, Courses, Programs, Services, Events, and/or Products are intended for informational & educational purposes only and are not intended as professional or medical advice by us. By accessing and using the Site, Courses, Programs, Services, Products, and/or attending our Events such use shall constitute your agreement that the Site, Courses, Programs, Services, Products and/or Events are not professional or medical advice and shall not be relied upon by you as such. For more information, please view our full Disclaimer policy.

Content Accuracy Policy

The Small Town Social® has a responsibility to ensure that all activities, materials, and presentations used in events are current, technically accurate, and effectively designed. Furthermore, The Small Town Social® has a responsibility to be qualified in the subject matter of programs offered.

Inclusivity Statement

The Small Town Social® is a networking group intended for females and individuals who identify as female. The Small Town Social® always strives to provide an inclusive event experience for all attendees, allowing for an open exchange of ideas and the freedom of thought and expression. We want every participant to feel welcome, included, and safe at The Small Town Social® events. Moreover, we do our best to accommodate specific needs, especially accessibility or dietary requirements. We cannot promise to solve every issue but will try our best.

Code of Conduct

The Small Town Social® is dedicated to providing a harassment-free event experience for everyone, regardless of gender, gender identity, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, experience, or religion (or lack thereof). We do not tolerate harassment of event participants in any form. Sexual language and imagery is not appropriate for any event venue, including anything communicated during the content of the event, on social media or any other online outlets. Event participants violating these rules may be sanctioned or expelled from the event without a refund at the discretion of the event organizers, and appropriate legal action will be taken against violators where applicable.

Health and Safety

We continue to keep the safety of our attendees, vendors, staff, and community at large fully in mind as we hold in-person events. We kindly request that guests who are experiencing any symptoms of illness or have come into close contact with someone who has tested positive for COVID-19 or other viral illness cancel their participation or contact us about a substitution. Masks are not required at this time. Hand sanitizer stations will be available at our paid events as well, with the venue staff cleaning and disinfecting high-traffic areas.

Photograph and Testimonial Release

The Customer grants The Small Town Social® the right, title and interest to share any and all communications, wins, screenshots of communications, or testimonials in connection with the Customer’s participation in the Program for the purposes of promoting and marketing the Program across social media, advertisements, The Small Town Social® website, and to The Small Town Social®’s future customers. The Customer understands that she will not receive any compensation for use of her likeness, testimonial, or image. The Small Town Social® will make all reasonable efforts to conceal the identity of the Customer, unless otherwise granted permission by the Customer to share her name or identifying information.

Consent, Waiver and Release

When you attend a The Small Town Social® event or program, you enter an area where interviews, photography, audio, and video recording may occur.

By entering the event premises, and in consideration of the benefit to be derived by you through your attendance at the event, you consent to interviews, photography, audio recording, and video recording, and to display, publicly perform, exhibit, transmit, broadcast, reproduce, record, photograph, digitize, modify, alter, edit, adapt, create derivative works, exploit, sell, rent, license, otherwise use and permit others to use, your name, image, likeness, appearance, voice, and other personal characteristics, and all materials created by or on behalf of The Small Town Social® or its affiliates that incorporate any of the foregoing (“Materials”), on a perpetual basis throughout the world and in any medium or format whatsoever now existing or hereafter created, including but not limited to, in and on magazines, brochures and other print publications, electronic, magnetic and optical media, television broadcasts, radio broadcasts, press releases, the internet, for any purpose, including but not limited to advertising, public relations, publicity, packaging and promotion of The Small Town Social® and its affiliates and their activities and services, without further consent from you, approval by you, or royalty, payment or other compensation to you.

You waive and release The Small Town Social®, its affiliates, and its directors, officers, employees, members, and sponsors, and each and all persons involved, from any liability in connection with the foregoing matters to which you have given your consent.

Furthermore, by signing up, purchasing tickets for, or attending any of The Small Town Social’s events, courses or programs, you are automatically subscribed to The Small Town Social’s email list to receive free emails, along with the email list(s) of any affiliated event partners, sponsors or affiliates, such as those GLOWCON partners, sponsors and vendors. You can unsubscribe at any time by clicking "UNSUBSCRIBE" at the bottom of each email. If you have any questions, or difficulty unsubscribing from those emails, email ELISABETH FLEMING at HELLO@THESMALLTOWNSOCIAL.COM to be unsubscribed from future messages. THE SMALL TOWN SOCIAL® LLC is not responsible for any unauthorized use by that third party to include partnering businesses, sponsors or affiliates.

You have been fully informed of your consent, waiver, and release before entering the event.

For more information regarding our policies, please view our Terms and Conditions, Disclaimer, Privacy Policy and Terms of Use.

Last Updated: July 28, 2024